Business & Administration Essay

1.1 let on the main types of electronic sum schemasAn electronic messaging strategy (EMS) allows users to send and receive centres electronically. Two of the main types of electronic message systems are as follows E-mails, these work by the message release your inbox, it is thence transferred to a number of servers before it reaches the other persons inbox. During this time it passes through with(predicate) a few servers, some of which save the email for future reference, telecommunicatees are another(prenominal) type of electrical message system, this works by design the documents through it, s croupening them and saving digital images into memory. The machine dials the number, waits for acknowledgment from the fax machine on the other end then transfers the images using divers(prenominal) frequency tones to interpret varying shades of dark and light.1.2 Describe the distinct features of electronic message systemsThere are polar types of electronic message systems an d therefore they ask different features for example, a telephone allows for instant contribution communication and has a feature known as call promotional material this allows you to transfer any incoming or current calls to a different telephone. They also have a feature known as interpretive programmail this is a feature which allows you to receive messages even when you are away from the telephone, the machine records the voice message and enables you to play it back with the option to save the message, pass it to another user or to flip of it. Portable telephones also have broad features e.g. Internet access.Email is another electronic message system which has divers(a) different features such as the chalk upress book this feature allows users to add contacts email addresses etc. Recipients sess then be attached to an email quickly through typing their name into the address book. The internet is all the same another form of electronic messaging system it has become a r eplacement for notice boards with features such as forums, bulletins and news feeds it can be used as a speedy method of updating and conceive information e.g. newsletters and events.1.3 Explain the settle of keeping an electronic message system upto date The purpose of keeping an electronic message system up to date is that we know which messages we dealt with also to avoid miscommunication. It also allows you to have a clearer overlook as to what messages you still need to pre intellection. For example I check my emails every day when I come into work and as soon as I reply or finish rendition an email I decide whether it is significant or not, if it is not important l remove it from my inbox so that it is free from any unneedinessed messages. This volition then be turn ond away into the appropriate subfolder (the deleted folder). This is then held on file just in case it needs to be looked at in the future for some reason.Another reason for keeping electronic message syste ms up to date is to ensure that no important messages are missed, if a message system is kept up to date and an important message is received it can then be dealt with quickly and efficiently as possible which lead have a positive impact on your reputation as an employee as well as the companys. 1.4 Describe how to use an electronic message system to check and delete or discard messages This is how to check, delete or discard of messages using email as a form of electronic communication. To check your email first you will be required to log in to your account. After you sign in (put your username or email address and password) you will be able to view your inbox.All new messages are shown in bold font, so it is motiveless to notice them. To delete or discard messages in most cases you can unexpended click the square box next to the message(s) you want to discard of, then you will need to left click the icon with a picture of bin once you have done this the selected message(s) wil l be put in the bin folder. To remove message from bin you can either chose one message or multiple messages which you want to permanently discard of you will then need to left click on the square box and click icon Delete endlessly. If you want to remove all messages from the bin folder you will need to left click the square box on top of the screen, which will then tick all messages. After that you need to click Delete forever icon and that will remove all messages from the bin folder. 1.5 Explain the purpose of leaving clear messages for othersThe purpose of leaving clear messages for others is to ensure that the bit we want to get across is received and understood thoroughly, leaving a clear message can save you valuable time in the work space as it helps get theinformation across quicker if the person on the other line does not need to translate and interpret what you are saying. This can also minimize potential contravene that could come from any misunderstanding.